Welcome! This wiki is our shared home for everything that happens at Hoadley Church — processes, procedures, and how-to’s. It lives on our website using a tool called weDocs. This guide covers everything you need to contribute to it.
The wiki is found at hoadleychurch.ca/docs. To contribute to it, log in at hoadleychurch.ca/wp-admin with your editor account.
How the wiki is organized
weDocs uses a three-level structure:
- Docs — the big top-level topics (e.g., CORE Teams, Church Board)
- Sections — groupings within a doc (e.g., Capital Team, Outreach Team)
- Articles — the individual pages people actually read (e.g., Consumables Ordering)
A good rule: if you’re not sure where something goes, put it in the closest fit and we can move it later. A slightly misfiled article is better than one that never gets written.
Creating and editing articles
- In the WordPress dashboard, click weDocs in the left menu.
- Find the doc and section where the article belongs, and click Add Article (or open an existing article to edit it).
- If an appropriate doc doesn’t yet exist, create it, then add a section and then the article.
- Paste or write the article and don’t worry too much about formatting as you edit. It will look different once it’s published.
- To link to another wiki article, highlight the text, click the link button, and start typing the article’s name — it will come up as a suggestion.
- Click Save at the top right corner when done. Changes are live immediately.
Tip: WordPress saves every revision. If something goes wrong, open the article, find Revisions in the right-hand panel, and you can restore any earlier version.
Naming and writing conventions
- Name articles by the task or thing, not the ministry: “Refreshments Station” rather than “Capital Team Refreshments Info.”
- Start each article with one sentence on what it covers and who it’s for.
- Write steps as numbered lists.
- Include names and contact info for the “who to ask” person where relevant.
- Date anything time-sensitive (e.g., “Current as of June 2026”).
Organizing and reordering
In the weDocs screen, you can drag and drop docs, sections, and articles to reorder them. You can also drag an article into a different section if it’s filed in the wrong place. The sidebar navigation on the website updates automatically — you never need to edit menus.
Privacy: public vs. restricted docs
Most of the wiki is public on purpose — it helps the congregation see how things work and get involved. Some content must be restricted.
Treat information as sensitive if it includes:
- Door codes, key locations, or alarm procedures
- Personal contact information beyond what’s already public
- Financial processes or banking details
- Children’s and youth ministry safety protocols
The rule of thumb: if you’d hesitate to hand it to a stranger in the foyer, restrict it.
How we handle sensitive information: all sensitive material lives in one private doc called Sensitive Materials, which only logged-in editors can see. Never put sensitive details directly in a public article. Instead:
- Write the public article normally, leaving out the sensitive detail.
- Create (or find) the matching article inside the Sensitive Materials doc and put the details there.
- In the public article, link to that private article where the detail would have gone (e.g., “Door code: see Building Access in Sensitive Info”).
Anyone without access who clicks the link will simply be asked to log in — that’s working as intended.
When in doubt, treat it as sensitive.
Adding new wiki editors
When a ministry leader is ready to contribute to this wiki, send their name and email to William, and he’ll set them up. Once they have an account, send them a link to this guide as their orientation.
Wiki contributors can create and edit wiki articles but cannot touch the rest of the website, so there’s no risk of anyone breaking the main site.
Questions?
Anything unclear, ask William. If something in weDocs misbehaves, tell William rather than fighting with it — we have paid support for the plugin.